Terms of Reference for the End Line Evaluation for “Children on the Move” Project

Tuesday 21 August 2018


 Save the Children is the world’s leading independent organization for children. Our Vision is a world in which every child attains the right to survival, protection, development and participation. Save the Children has worked in Zambia to promote the fulfillment of children’s rights since 1987. Save the Children works across five thematic areas namely education, health & nutrition, child rights governance, child poverty and child protection. The organization strives to ensure all children learn from a quality basic education, that no child dies from preventable causes before their fifth birthday and that violence against children is no longer tolerated.

 Currently, Save the Children Zambia with support from Save the Children Italy is implementing a three years’ project entitled “Children on the Move” (COM) which is targeting children at risk of violence through migration, families and communities with children at risk of irregular migration. State actors and traditional and religious leaders that would influence the protection of unaccompanied and separated children.

 The goal of this project is to ensure that children on the move are protected by national, and regional legislation, policies and frameworks which are coherent across asylum migration and trafficking. The policies will be based on the best interest of the unaccompanied and separated children (UASC). The project will further aim at ensuring that children at risk of unsafe migration in Zambia are equipped to make informed decisions and are able to migrate safely.

Scope of work

 The COM project is coming to an end and Save the Children therefore seeks the services of a consultant to undertake a summative evaluation. The consultant will be expected to produce a comprehensive report that will present the progress made towards achieving the objectives and outcomes/impact of the three-year project on strengthening the protection of unaccompanied migrant children. The key focus areas for the for the evaluation will include but not limited to (i) stakeholder awareness, capacity and knowledge; (ii) government commitment to protect UASC through addressing gaps and pursuing policy changes; (iii) community capacity and push-factors; and (iv) government commitment to cross-border mechanisms (incl. harmonization). 

 In undertaking this  exercise, the consultant will make reference     to the two documents: 1) the initial baseline report of the project, which included a mapping of the systems institutions supporting UASC, capacities, etc., 2) A review of the legislative framework on UASC in Zambia, and: 3) the regional monitoring and evaluation framework. . A regional baseline on the Children in the move project may also be consulted. To this end, the consultant will refer to the results of the previous study and project reports as well as undertake primary data collection in the districts in which the project was being implemented to identify changes to the protection of unaccompanied migrant children in Zambia since the beginning of the project, and report on several key project success indicators. The aim is to record positive or negative developments through various data collection methods with both project beneficiaries   and key stakeholders at different levels (National, Provincial, District and community), a desk review of policy changes, and project documentation. 

·        Primary data collection will be undertaken in Ndola, Lusaka and Solwezi, including border areas Chanida, Mchinji, Katima-Mulilo Kasumbalesa and Livingstone to coincide with the geographic scope of the baseline and include the key areas of implementation of the program.All data needs to be disaggregated by sex and age (Clearly indicate where disaggregated data is not available)

·       The  analysis of findings should also consider comparing findings between boys and girls

 Key research questions and indicators:

1.     Do the stakeholders illustrate an increased knowledge of, awareness of and capacity to assist unaccompanied and separated migrant children?

2.     Do children show an increased awareness of risks of unsafe migration? Do children report having decided against unsafe migration?

3.     Is there a clear government commitment to: a) protect unaccompanied and migrant children, b) address push factors (including opportunities, poverty, access to services such as education), c) participation is cross-border forums to coordinate the protection of migrant children.

4.     Is there increased capacity amongst the previously identified institutions, organizations and other community level or CSO stakeholders? Particular attention should be given to those that were actively part of implementation and that provide the following: medical and psycho-social services, counseling, safe shelter, prevent irregular migration, legal assistance, family tracing, coordination of issuance of travel documentation and assisted voluntary return to countries of origin and reintegration support and other services.

5.     What is the current state of the cross-border coordination meetings? Has the government made any commitments in this regard (e.g. signed terms of reference or memoranda of understanding)? Include an assessment of how cases are resolved.

6.     Are harmonized standard operating procedures or case management systems in place? If so, detail the content and how this impacts unaccompanied migrant children; if not, try to determine the progress made and any barriers.

7.     Determine if the treatment of unaccompanied and separated children in the hands of local authorities such as police, immigration, prison officers etc. has improved; with specific attention to detention, access to food, abuse either physical, sexual or verbal, access to medical services, access to child friendly spaces? 

Specific Tasks/Deliverables 

·       Provide inception report, outlining the key scope of the work and intended work plan of the analysis, and evaluation questions, shall be submitted after 5 days of commencing the consultancy.

·       Review and develop and data collection tools

·       Recruit and train research assistants 

·       Collect and analyze data

·       Present a preliminary report to Save the Children for review.

·       Incorporate comments and feedback from Save the Children

·       Finalize and present an evaluation report

·       Submit final report x 3 hard copies and soft copy

·       Produce a research brief/Summary

·       Present the evaluation findings at a learning event

·       Share raw data in soft copy with Save the Children

The consultant is expected to deliver within the agreed timeline on all the tasks for comments and feedback.

Ethical considerations regarding data collection, including confidentiality, Do No Harm approaches and promotion of voluntary participation must be clearly highlighted in the methodology. Planning should take into consideration Ethical Checking Requirements in country. 

The consultant/team must ensure a gender mix in the evaluation team. 


Roles and Responsibilities of Save the Children Zambia: 

·       Provide orientation to consultants and research assistants on the child safeguarding Policy

·       Provide transport in the field


NOTE: The Final Report: This will be submitted within 10 days after receiving comments from Save the Children. The content and structure of the final analytical report with findings, recommendations and lessons learnt covering the scope of the evaluation should meet the requirements of SC quality evaluation criteria(to be provided) and should include the following:- Executive summary (1-2 pages) – Background and Introduction (2 page) -Description of the evaluation methodology (6 pages) - Situational analysis with regard to the outcome, outputs, and partnership strategy (6-7 pages) - Analysis of opportunities to provide guidance for future programming (3-4 pages) - Key findings, including best practices and lessons learned (4-5 pages) -Conclusions and recommendations (4-5 pages) - Appendices: Charts, terms of reference, field visits, people interviewed, documents reviewed.


Study proposed timelines and costs

The consultancy is expected to take a period of 30 working days, starting on 1st October 2018 and be completed in 5th November, 2018.

The consultant should propose the cost of undertaking a study, this should be part of the submitted proposal and will be reviewed and agreed upon with Save the Children.


Required profile of the consultant/team

The consultant/team must demonstrate the following qualifications in order to be eligible for this assignment:

  • A recognized university degree in public health, Demography, Education or related social science (Masters’ or Doctorate level is added advantage)
  • Minimum of 5-10 years’ experience in high level studies
  • Previous experience of working with children, using participatory child-friendly assessment/research/evaluation methodologies.
  • Previous experience of engaging civil society organisations, national partners and key government staff in the development and implementation of assessments/evaluations.
  • Evidence of having done similar work within Zambia
  • High proficiency in report writing
  • A demonstrated high level of professionalism and an ability to work independently and in high‐pressure situations under tight deadlines.
  • Strong interpersonal and communication skills including experience of working within multi-cultural teams. 

The consultant/team must ensure a gender mix in the evaluation team. 


Procedures of application and documentation

Expressions of interest must include a CV of the applicant and CVs of Team, summary of relevant experience to the assignment, three referees with clear contact details (e-mail and cell phone), Concept paper (maximum 6 pages) with methodology, description of tools, method of analysis, work plan and budget in relation to the assignment. Applications should be delivered not later than 31st August 2018 before 13.00hours to the address below. Only shortlisted candidates will be contacted.  Please note that applications should be submitted in hard copies, clearly marked on the envelope “Children on the Move End-line Evaluation”.


The Human Resource & Administration Manager, Save the Children, Plot No. 16794, Diplomatic Centre, Mass Media, Post net 487, P/Bag E891, Lusaka, Zambia 


Access Detailed Terms of Reference and other documents on https://zambia.savethechildren.net



Save the Children’s work is based on deeply held values and principles of child safeguarding, and it is essential that our commitment to Children’s rights is supported a d demonstrated by all members of staff and other people working for and with Save the Children. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to and the consultant (s) and interpreters if applicable are bound by the principles and conditions of Save the Children’s Code of Conduct and will need to sign it before departing to the field.